Palefest 2026 — Official Vendor Code of Conduct

1. Professional Conduct

• Vendors must act professionally at all times.

• Treat attendees, staff, performers, and other vendors with respect.

• Harassment, threats, discrimination, intimidation, or aggressive behavior will not be tolerated.

• Vendors must conduct business ethically and follow all festival rules.

2. Family-Friendly Standards

Palefest is a family event. All merchandise, displays, audio, and visuals must comply with the following:

• Absolutely no nudity, pornography, or sexualized imagery.

• No overtly satanic, pedophilic, abusive, or exploitative content.

• No depictions of harm, torture, or abuse toward children, adults, or animals.

• No excessively graphic violence.

• Vendors unsure about specific items must request pre-approval.

3. Merchandise Rules

• Vendors may NOT sell any Palefest-branded merchandise.

• Mask Vendors must only sell mask-related products.

• Arts & Crafts Vendors must follow the $40-per-item maximum price cap.

• No bootleg, counterfeit, or unauthorized intellectual property items.

• All products must be legal and appropriate.

4. Booth Operation Requirements

• Booths must remain open and staffed during festival operating hours.

• Vendors must keep booth areas clean, safe, and hazard-free.

• Displays must not block walkways or interfere with neighboring booths.

• Volume from speakers or demonstrations must remain reasonable.

• Vendors may NOT sell or distribute alcohol or illegal substances.

5. Vendor Camping Rules

Vendors camping on-site must follow:

• All campground rules and regulations.

• All vendor code of conduct rules.

• Quiet hours set by Palefest and Land of Illusion.

• No open flames except approved devices.

• No disruptive or unsafe late-night activity.

Vendor violations in the camping area count as festival violations.

6. Safety Requirements

• Vendors must follow all safety instructions from festival staff.

• Electrical cords, equipment, and displays must be secure and in good condition.

• Hazardous tools or materials must be pre-approved.

• Any safety issue must be reported immediately.

• Vendors must comply with all applicable laws of the state of Ohio, United State of America.

7. Sales, Taxes, and Legal Compliance

• Vendors are responsible for managing and reporting their own taxes.

• Vendors must comply with all applicable business laws and licensing requirements of vendors state as well as the state of Ohio.

• Illegal merchandise or illegal business activity is strictly prohibited.

8. Live Demonstrations

• All live demonstrations must be pre-approved by Palefest.

• No fire, weapons, sharp tools, chemicals, or dangerous materials without explicit permission.

• Approved demonstrations may qualify for a free booth, depending on content and safety.

9. Alcohol, Substances & Behavior

• Vendors must not operate a booth while intoxicated.

• Illegal substances are prohibited everywhere on festival property.

• Disorderly conduct or unsafe behavior will result in removal.

10. Respect for Venue & Property

• Vendors must respect festival grounds, buildings, and attraction areas.

• Damage to property—intentional or accidental—may result in financial liability.

• All Land of Illusion rules must be followed in addition to Palefest rules.

11. Compliance & Inspections

• Staff may inspect booths at any time for violations.

• Vendors must correct issues immediately when instructed.

• Severe violations may result in immediate removal without refund.

12. Enforcement & Penalties

Violating the Vendor Code of Conduct may result in:

• A verbal warning (when appropriate)

• Required corrective action

• Temporary booth shutdown

• Permanent removal from the event

• Trespass from the property

• Loss of future vending opportunities

• Legal action, depending on severity

Severe violations include: harassment, endangerment, illegal activity, prohibited merchandise, refusal to follow instructions, or safety threats.

13. Agreement

By registering as a vendor for Palefest 2026, you acknowledge that you:

• Have read and understand this Vendor Code of Conduct.

• Agree to follow all rules and instructions.

• Accept full responsibility for your booth, staff, and activities.

• Understand violations may lead to removal, trespass, or legal consequences.